Family Day Care (FDC) services juggle a lot: supporting educators, keeping children safe, meeting compliance standards, and communicating with families—all with limited time and resources. The Em Web Portal helps by centralizing key workflows into a simple, secure platform built specifically for multi-tenant teams (services and educators).
Why Services Choose Em Web Portal
- Built for FDC: Multi-tenant architecture separates personal and team accounts while keeping data secure and organized.
- RLS-secured by design: Row-Level Security (RLS) ensures educators only see their own data; coordinators see team data with permissions.
- Streamlined approvals: Educator submissions route to coordinators with versioning, feedback, and audit trails.
- Modern tech stack: Next.js 15, React 19, Supabase, Tailwind—fast, secure, and future-proof.
Key Features for Family Day Care
1) My Submissions (Educators)
A focused workspace for educators to manage their work efficiently:
- Action Needed: See exactly what requires attention (with clear coordinator feedback)
- Pending Review: Track items awaiting approval
- Recently Approved: Download PDFs and keep records
- Versioning: Each resubmission creates a new version—full audit history preserved
Impact: Educators spend less time guessing “what next?” and more time delivering quality education.
2) Approvals (Coordinators & Service Admins)
A single place to review and manage educator submissions:
- Pending tab: Oldest-first sorting to reduce backlog and ensure fairness
- History tab: Full timeline of decisions—Approved, Needs Changes, Rejected
- Filters: Search by educator, form type, date, reviewer
- Structured feedback: Request changes with clear, actionable guidance
Impact: Faster turnaround times, consistent quality standards, and traceable decisions.
3) RADAR: Risk Assessment Device Approval Record
Purpose-built tooling to meet technology and privacy compliance:
- Multi-step form: Devices, Apps & Services, Workflows, Risk Assessment, Declaration
- Risk matrix: Identify likelihood × consequence to set risk levels
- PDF generation: Professional multi-page PDF for audits and inspections
- Approval workflow: Draft → Pending → Approved/Needs Changes/Rejected
Impact: Confident, documented compliance around device use and children’s privacy.
4) Educator Profiles
Keep essential records complete and current:
- Profile data: Qualifications, certifications, contact details
- Approval handlers: On approval, data is safely applied to live profiles
- Version-aware: Approved submissions are immutable; updates go through review
Impact: Reliable records for regulators and families, without messy spreadsheets.
5) Secure Data & Access Control
Security is built-in—not bolted on:
- Supabase Auth with RLS for strict, data-level access
- Permission checks for sensitive actions (e.g., approvals)
- No over-sharing: Server Components fetch data safely; admin actions are guarded
Impact: Peace of mind that only the right people see the right data.
Benefits You’ll Notice Quickly
- Less back-and-forth: Coordinators give precise feedback; educators respond in one pass
- Clear status at a glance: Badges and tabs reduce uncertainty and delays
- Faster compliance: RADAR and profile workflows guide users step-by-step
- Audit-ready: PDFs, version history, and timestamps build a complete trail
- Scales with your service: Add educators, manage permissions, and keep moving
How It Fits Your Daily Workflow
- Educator completes RADAR or updates their profile → saves as draft
- Educator submits → coordinator reviews in Approvals (Pending)
- Coordinator approves or requests changes with feedback
- Educator resubmits (new version) → coordinator finalizes
- Approved PDF stored and available for download
Designed for Busy Teams
- Fast UI: React + Tailwind for responsive, accessible interfaces
- Reliable: Type-safe, validated inputs with Zod; server actions with logging
- Future-ready: Feature flags, translations, and structured logging built in
Getting Started
- For educators: Open My Submissions to see what needs action today
- For coordinators: Open Approvals and sort by oldest first
- For service admins: Review RADAR and Profile documentation to standardize expectations
If you’re running a Family Day Care service and want a calmer, clearer way to manage submissions and compliance, the Em Web Portal is ready to help.